The Opportunity: Accounts Receivable/Payable & Purchase Order Administrator

Location: Richmond Hill, Ontario

Salary: 65-75k

Benefits: Standard

Tony Curtis & Associates Inc. is currently interviewing for the position of Accounts Receivable/Payable & Purchase Order Administrator, in the Richmond Hill, Woodbine and 404 locations. Our client is a well-established brand selling consumer goods sourced overseas to Canadian & US retailers, leading some of the largest global brands through the product development process from inception to sale.

If you are a team orientated professional with demonstrated experience with wholesale/trading companies and thrive within a great working dynamic, then we would love to hear from you to discuss this role.

Tony Curtis & Associates Inc. thanks all applicants, however, only those legally authorized to work in Canada will be contacted.

Duties & Responsibilities:

·         Run weekly PO summary reports, update the cash flow statement with the PO and monitor cash position to ensure funds are available to meet PO payments

·         Process TT payments for PO deposits as per agreed term

·         Negotiate and review payment terms with factory on regular basis

·         Follow up with factory for timely submission of documents, in urgent cases if required call factory or Eastern Office from home

·         Receive and check for documents from factory

·         Check shipments for discrepancies in quantity, price and terms

·         Process TT payments according to agreed terms

·         For direct shipments, prepare invoices and other documents and submit to customer forwarder within required time-frame

·         For domestic shipments, prepare custom documentation and submit to forwarder prior to arrival of containers

·         Provide factory’s packing list to 3PL when required

·         For cargo returns, prepare re-export documentation and claim for drawback of paid duties

·         Any short shipments discovered by warehouse after destuffing, submit debit note to factory for shortages

·         Keep records for deductions of short-shipped amounts for future payments

Accounts Payable:

·         Day to day processing of accounts payable transactions

·         Review all invoices and obtain approval prior to payment if required

·         Verify forwarder’s invoices to ensure correct rates and duties are billed

·         Prioritize invoices according to payment terms

·         Data input invoices for payment

·         Process back-up reports

·         Manage and record weekly cheque run

·         Review employee’s expense reports and process reimbursements

·         Settle Amex bills via internet banking – EFT, process monthly interest payments via EFT

·         Submit month end GST returns and process payments to Receiver General, submit month end GST payments for goods cleared by custom broker

·         Review sales report and process commission payments

·         Prepare process TT payments for Royalty fees

·         Submit non-withholding tax report and payment to Receiver General for Royalty Payment

·         Review SGS/BV/Intertek invoices and process TT according to payment terms

·         Process TT payment and keep records for Tooling/Approval Fee/Multiple Listing Fee

·         Submit debit note to factory for reimbursements for factory audit and reinspection fees

·         Maintain records to ensure deductions are made from future PO payments

·         Prepare accruals and keep records for MGMT Fee & Sales Commissions

·         Process TT payments when required for sales reps and others

Financial Analysis & Accounts Receivable (Nexus – DI)

·         Prepare timely and accurate invoicing

·         Monitor customer accounts and ensure payments are up to date

·         Send statements and follow up/communicate with customers for timely payments

·         Follow established procedures for processing receipts

·         Check daily banking statements via Internet Banking and advise of incoming wire transfers from EFT customers

·         Update daily cash flow positions

·         Monitor daily foreign currency exchange rate and contact/negotiate with bank treasury department for best rates on acquisition of USD funds

·         Set up GL accounts and new vendor if required

·         Set up new/update existing factory’s banking information into internet banking system

·         Prepare analysis of accounts

·         Process AP month end closing

·         Process AP monthly reports

·         Provide AP reports/vendors payment history to MGMT when required

·         Review and reconcile cash and account balances

·         Arrange internal banking transfers between all inter-company bank accounts if required

·         Review all inter-company balances

·         Monthly reconciliation of all bank accounts

·         Assist in month end closing process

·         Prepare journal Vouchers for month end transactions

·         Assist in year end closing audit

Miscellaneous duties:

·         Assist logistics/marketing depts/sales reps/mgmt. with HS codes and duty pricing issues

·         Contact custom broker for clarification and confirmation of HS codes and duty rates

·         Negotiate and liaise with forwarders to ensure best rate are obtained

·         Assist and organize to archive all boxes

·         Nexus sourcing (HK) LTD

·         Follow-up with HBSC HK for all banking requirements and facilities

·         Follow-up with auditor in HK for all accounting/auditing issues

·         Call bank/auditor in Hong Kong from home when and if required